The benefits of online invoicing software

In this article, you’ll learn:

  • What online invoicing means for you

  • How to take your invoicing mobile

  • The importance of keeping track of payments

  • About other useful features and functions of invoicing software

Invoicing has typically been both a time-consuming and tiresome part of the sales process when it comes to running a business.

While it’s crucial for ensuring that you receive payment for your products or services, using programs such as Excel or Word to create invoices is far from efficient. Although they offer invoice templates, the time saved by going through each and every detail is negligible.

In addition, when it’s necessary to manually check all the elements of a new invoice, including updating the customer and product details and ensuring you’ve used the right invoice number and bank information, it’s easy to make a mistake.

It also means that it’s up to you to stay organised by creating and sticking with a clear filing system on your computer, as well as keeping your documents safe from hardware and software malfunctions and viruses.

Luckily, advances in technology have made it possible to move these tasks online. Invoicing software essentially eliminates the need to worry about properly updated templates, moving your invoices to the correct folder, or whether your documents are stored securely.

As a bonus, there are features that make invoicing and managing payments a smoother, more mobile process.

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Invoicing software and your business

Online invoicing software takes the tedious tasks of the process and automates them by allowing you to save details that can be quickly added to a new invoice. These include:

  • Customer names, contact details, and payment terms

  • Product descriptions, photos, prices, and units

  • Additional documents to be sent with each invoice

By saving this information, you avoid potential mistakes that can easily occur when typing out addresses and descriptions for each new invoice. In addition, it saves a considerable amount of time.

Once your invoice is completed, online invoicing software can send it directly to your customer's email and you’ll be notified the moment they view your invoice. This is certainly a feature in your favour, allowing you to easily dismiss claims that the invoice wasn't received.

You can also provide online payment options, giving your customers the opportunity to pay your invoice instantly. Direct integrations allow this to trigger payment of the invoice, automatically marking it as ‘Paid’ in your invoicing software.

The status of each invoice is clearly marked, with the ability to filter and search through your invoice list. This means no more misplaced invoices.

Invoicing on the go with mobile apps

A major benefit of invoicing software, like SumUp Invoices, is that it's naturally mobile. Instead of waiting until you return home after a long day of work, and still needing to register payments, mobile apps make it easy to stay on top of these tasks throughout your day.

It’s also possible to create and send new invoices from any device. This means that while working at a market, before accepting payments from customers, invoices can be created and the payment matched directly through the SumUp App.

It’s more than just invoices. Quality invoicing software also offers a range of other features that aim to help simplify your sales and make it effortless to keep track of the status of your payments from customers.

From reminder letters to credit notes, quotes, delivery notes and payment receipts, invoicing software gives you the tools to stay on top of each sale from start to finish.

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